Extraordinary General Shareholders Meeting December 2021
On the date of the notice of call of the Extraordinary General Meeting, the capital of Ebro Foods, S.A. is divided into 153,865,392 shares, all in the same series and class. Each share gives the right to one vote, for a total of 153,865,392 voting rights.
The General Meeting will foreseeably be held on FIRST CALL, at 12.30 on 15 December 2021.
General Meeting of Shareholders will be held exclusively online, i.e. without the physical presence of shareholders or their representatives, as shareholders were warned in the notice of call.
Without prejudice to the possibility of online attendance of the General Meeting, all shareholders wishing to exercise their voting and proxy rights by means of remote communication prior to the General Meeting are recommended to do so by post or courier service or through the electronic platform enabled for this purpose on this company’s website.
In order to avoid crowds and facilitate assistance, shareholders are kindly requested to make an appointment before visiting the Company's offices, through the Shareholders’ Office on telephone number +34 917245267, from 09.00 to 14.00 horas, Monday to Friday (business days only), or at oficinadelaccionista@ebrofoods.es
The Company might not be able to attend any shareholders turning up without an appointment, in which case they would, whenever possible, be given an alternative time and date as soon as possible.
Furthermore, should it so deem fit in view of the circumstances, the Company may suspend the personal delivery of cards at the office in order to avoid the physical presence of shareholders at the Company’s offices. Shareholders will be informed whether this option is available when they contact the Shareholders’ Office to request an appointment.
Owing to the current situation and with a view to protecting the health of both our shareholders and the internal and external personnel who collaborate in the delivery of gifts, there will be no gift for participation at this extraordinary general meeting.
The General Meeting will be streamed live on the company’s website.
DOCUMENTS OF THE GENERAL MEETING
- Notice of call and agenda
- Proposed resolutions approved by the Board of Directors
- Report by the Board of Directors related to the resolution proposed under item one on the Agenda
- Information on personal data processing
ONLINE ATTENDANCE, PROXY AND REMOTE VOTING CARDS BY EBRO FOODS, SA.
The online attendance, proxy and remote voting cards have been issued by the Company and will only be valid if, apart from being correctly completed, it is accompanied by the attendance card issued by the institution at which the shareholder has deposited their shares, duly signed (or any other document proving their shareholder status) and, where appropriate, the other documents indicated in the notice of call and the rules for online attendance, proxy and remote voting and which can be consulted on the Company’s website.
Online Attendance card
Proxy card
Remote voting card
ELECTRONIC SHAREHOLDRES FORUM
- Regulations of the electronic shareholder forum
- Conditions for access, use and operation of the shareholder electronic forum
• Access to the Electronic Shareholders Forum
To register in the forum, users must prove their identity and shareholder status as stipulated in the Regulations of the Forum and Condition for Access, Registration, Use and Operation.
Users are reminded that the Electronic Shareholders' Forum is not a valid platform for participation in the Meeting.
ELECTRONIC VOTE AND PROXY
• Access to the electronic platform vote and proxy
Electronic votes and proxies will be available from 08.00 on 28 November 2021 to 17.00 on 14 December 2021.
In order to vote or grant a proxy using electronic facilities, it is essential to prove shareholder status by attaching to the corresponding form a copy, in pdf format, of the attendance card issued by the member of Iberclear at which the shareholder’s shares are deposited, duly signed. Corporate shareholders shall also attach to the form a copy in pdf format of the documentation proving the powers of attorney of the individual voting on behalf of the shareholder.
The validity of electronic votes and proxies will be subject to confirmation by the Company, using any means available to it, of the information provided by the shareholder.
ONLINE ATTENDANCE
• Access to the electronic platform for online attendance
In order to attend the General Meeting online, follow the instructions indicated below, which can also be found in the notice of call, the Rules for Online Attendance, Proxy and Remote Voting and the Online Attendance platform.
IMPORTANT:
Registration on this platform does not imply online attendance of the General Meeting.
Online attendance requires connection, on the date of the General Meeting, to the "Online attendance" platform.
Shareholders registered but not connected to the platform on the date of the General Meeting will not be considered online attendees.
REGISTER AND ACCREDITATION: between 08.00 on 28 November 2021 and 23.59 on 14 December 2021
Any shareholders or their representatives wishing to attend the Annual General Meeting online must register and provide their accreditation through this link between 08.00 on 28 November 2021 and 23.59 on 14 December 2021. No registration or accreditation will be accepted outside those times.
When registering, it is essential to prove shareholder status and, if appropriate, also that of shareholder’s representative by attaching to the corresponding form a copy, in pdf format, of the duly signed attendance card issued by the member of Sociedad de Gestión de los Sistemas de Registro, Compensación y Liquidación de Valores (Iberclear) at which the shareholder’s shares are deposited. Corporate shareholders shall also attach to the form a copy in pdf format of the documentation proving the powers of attorney of their representative. The shareholder’s representative shall also attach a copy of the document granting those powers. Any registration that does not meet the accreditation requirements will not be accepted.
The Company reserves the right to ask shareholders and/or representatives for such additional proof of identity as it may deem fit to confirm their shareholder status or the adequacy of the powers granted.
CONNECTION: from 08.00 to 12.15 on the date of the General Meeting, i.e. 15 December 2021 on first call or 16 December 2021 on second call
After registering and accreditation, the shareholder or representative must connect online by clicking on this link between 08.00 and 12.15 on the date of the Annual General Meeting. Only the shareholders and representatives who have connected on the date and within the times indicated above will be able to vote and/or participate at the General Meeting.
If the General Meeting is inquorate on first call on 15 December 2021, the shareholders and representatives who have connected via this link on first call must connect again within the same times on second call on 16 December 2021 in order to attend the General Meeting.
VALID REQUESTS FOR INFORMATION, CLARIFICATIONS OR QUESTIONS SUBMITTED BY THE SHAREHOLDERS IN WRITING ON THE ITEMS ON THE AGENDA
